PayFWDS, Inc. values your privacy, and is committed to providing exceptional client service and ease of mind that your business, financial and/or personal information is secure. We use reasonable care to protect your data from loss, misuse, unauthorized access, disclosure, alteration, or destruction. We have created this privacy statement and notice (“Privacy Policy”) with your privacy and security in mind to help you understand what information we are collecting and how it is being used as we seek to deliver you exceptional service.

The following discloses the information gathering, use, and dissemination practices for PayFWDS, Inc., its product lines, and its affiliated technologies, including how we protect the personal information that you share with us. This Privacy Policy applies to your use of our website as well, as the product lines and services we offer, including but not limited to applications hosted on PayFWDS.com.

DISCLAIMER

PayFWDS believes all the statements and information provided in this Privacy Policy to be accurate and reliable, but presents them without guarantee, expressed or implied.

COLLECTION AND USE OF PERSONAL INFORMATION

PayFWDS collects Personal Information from you or about you when:

    –you, or a third party acting on your behalf and under your direction, visit our Website

    –you are asked to register before entering a limited access site

   — you request information or contact from PayFWDS

    –you voluntarily provide it via the Website

    –you sign up to receive alerts or notifications

    –you make a purchase, and

    –your current, prospective, or former employer or a similarly affiliated entity (referred to as “Employer”) provides it to PayFWDS to facilitate the processing of benefits management, payroll services, tax compliance, scheduling and timekeeping, onboarding, related human resources-related services, and data analytics, (collectively “Services”).

Personal Information collected may include:  Name, Gender, Date of birth, Street address, Phone number, E-mail address, Employer names, Employment history, Job title,Unique personal identification number (for example: Social Security Number),Direct deposit account number, Contact information, Profile photo and related photo, Job application information,Correspondence or communication sent via the Website, Preferred language and country information,Username, Password, Device identification information, Browser fingerprint, Geolocation information, and IP address.

    Other reasonably relevant information pertaining to your use of the Website, including without limitation, standard web log information and content provided to PayFWDS or its designated third parties when contacted for assistance.

    Any other information you may voluntarily provide (“Personal Information”).  These categories of information may be disclosed to authorized third parties to facilitate the provision of Services.

LAWFUL BASIS FOR PROCESSING PERSONAL INFORMATION AND ROLE OF EMPLOYERS

PayFWDS only processes your Personal Information where a lawful basis exists and does so under a legal or contractual obligation, your consent, or for legitimate interests pertaining to PayFWDS’s business and operations. In many instances, including for the purposes listed in the preceding paragraph, your Personal Information is collected, either directly or indirectly, as a result of your employment with an Employer. In such instances, your Employer is also a PayFWDS customer and has contracted with us to assist with these Services. In such cases, your Employer may provide us the Personal Information necessary to provide the Services to you and we are merely processing this Personal Information on behalf of you and your Employer. Therefore, in addition to this Policy, you should also familiarize yourself with any policies your Employer may have regarding your Personal Information.

For more information regarding the disclosure of information with authorized third parties, see “Sharing of Information” below.

COOKIES AND OTHER AUTOMATED INFORMATION COLLECTION

SHARING OF INFORMATION

We may share personal information with third parties under any of the following circumstances:

• With a potential Employer or as instructed by your Employer.
• In connection with a court order, subpoena, government investigation, or when otherwise required by law, rule or regulation.
• In response to lawful requests by public authorities, including to meet national security or law enforcement requirements.
• In the event of a corporate sale, merger, acquisition, or similar event.
• Working with contracted third-party entities to support the Website’s operation and administration.
• Working with contracted third-party entities to perform certain business-related functions (e.g., mailing campaigns to customers, maintaining databases, providing products or services to you on our behalf, fulfilling or responding to your requests or purchases) to the extent needed for such third parties to perform their specific functions.
• Working with companies that we own or control, that are owned or controlled by PayFWDS. Data collected by these entities is subject to this Privacy Policy.

We will not sell, rent, loan, transfer, or otherwise disclose any Personal Information to third parties except as set forth in this Privacy Policy, with your consent, or as otherwise disclosed to you at the time of Personal Information collection.

CHOICE AND PREFERENCES

We want to provide you with relevant information that you have requested. If we provide subscription-based services, such as email newsletters, we will allow you to make choices about what information you provide at the point of information collection or at any time after you have received a communication from us while you are subscribed. Any transactional or service-oriented messages are usually excluded from such preferences, as such messages are required to respond to your requests or to provide goods and services and are not intended for the purposes of marketing.

We will not intentionally send you email newsletters and marketing emails unless you consent to receive such marketing information. After you request to receive these emails, you may opt out of them at any time by selecting the “unsubscribe” link at the bottom of each email. Please note that by opting out or unsubscribing you may affect other services you have requested we provide to you, in which email communication is a requirement of the service provided. Any such communications you receive from us will be administered in accordance with your preferences and this Privacy Policy.

DATA PRIVACY FRAMEWORK PRINCIPLES

Registrant is committed to ensuring that your Personal Information is correct, up-to-date, and as publicly available as you wish it be when displayed on the Website.

Registrant affirms the following in compliance with the Data Privacy Framework Principles:

Registrant is subject to the jurisdiction and enforcement authority of the US Federal Trade Commission.

    For Personal Information that Registrant processes as a controller, individuals wishing to exercise this right may do so by utilizing Registrant’s Access Request Portal or as otherwise disclosed in this Policy

    If your Personal Information has been provided to Registrant by your Employer we may not have the authority to grant you access to that data. In that case we will either refer you back to your Employer or pass on your request to the appropriate party.

    Registrant may be required to release personal data in response to lawful requests by public authorities including to meet national security and law enforcement requirements

    Registrant remains responsible and liable under the Data Privacy Framework Principles if third-party agents that it engages to process personal data on its behalf do so in a manner inconsistent with the Principles, unless Registrant proves that it is not responsible for the event giving rise to the damage.

    Registrant does not transfer data to non-agent third parties, nor do we permit the use of such information for reasons other than those for which the data was originally provided. If this practice should change in the future, Registrant will update this policy accordingly and provide individuals with appropriate opt-in or opt-out choice prior to releasing that information.

    Registrant will provide an individual opt-out choice, or opt-in for sensitive data, before we use your data for a purpose other than which it was originally collected or subsequently authorized.

INQUIRIES

In compliance with our data privacy, Registrant commits to resolve complaints about your privacy and our collection or use of your Personal Information. If you have inquiries or complaints regarding this Policy or would like to access your Personal Information, you should first contact us at support@PayFWDS.com.

ARTIFICIAL INTELLIGENCE & AUTOMATED DECISION-MAKING

PayFWDS Services may utilize Artificial Intelligence (AI) for the synthesis of data to assist our customers by providing insights for their consideration. In no case does PayFWDS use this information for automated decision-making or profiling. Employers, as the data controller, are responsible for any prior and subsequent use of data provided to PayFWDS or through the Services and should provide notice to, collect consent from, and provide recourse mechanisms to individuals if required and as appropriate. Furthermore, PayFWDS does not guarantee the accuracy of data produced via AI and encourages its clients to validate any information they receive.

SECURITY

This Website has security measures in place to protect the loss, misuse, and alteration of the information under our control. We take a number of security precautions to ensure the integrity and confidentiality of our data. These precautions can be categorized as internal security and external security. PayFWDS uses industry-standard technology to encrypt and authenticate transactions.

INFORMATION OF MINORS

The Website is not intended for use by children under 16 years old and we do not knowingly collect any information from children under 16 years old through the Website. If you are under 16 years old, you may not use our Website.

UPDATES TO THIS PRIVACY POLICY

It may be appropriate to update our Privacy Policy and other terms and conditions from time to time. We reserve the right to update this Privacy Policy at any time in our sole discretion, with or without advance notice, unless otherwise required by law. We will post any changes on the Privacy Policy page of the Website so you are always aware of any change. We encourage you to periodically review this Privacy Policy to stay informed about how we are helping to protect the Personal Information we receive from you.

If you have any questions about this privacy statement, the practices of this Website, or your dealings with this Website, you can contact our webmaster and privacy team through the following methods.

Send mail to:  emonks@payFWDS.com